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I’ve filmed and photographed numerous outdoor weddings and know the challenges and amazing benefits. These tips are useful whether you are looking for a venue or planning for a wedding.

1. Plan for the Sun

Plan your wedding for the timing of the sun so that you have the best lighting for your photos. As a general rule, taking bridal party and family photos in the afternoon is optimal for beautiful lighting.

Discuss with your venue the direction of the sun during your ceremony so that the sun is not in the eyes of your guests.

2. Plan for the Wind

The sound of wind during a ceremony near the water or an open field has an impact on how well your audience can hear you. Please discuss with the venue, DJ and video team whether there is adequate audio and recording support in case of wind.

3. Prepare Adequate Transportation

Many outdoor venues are beautiful but their facilities are spread out. You can get golf carts for some attendees. Alternatively, allow for a longer interval so that your guests can take a stroll from one part of your venue to another.

4. Ensure the Comfort of Your Guests

Provide some information about your venue for your guests in advance. This will help them to dress appropriately for the setting. For example, let them know “The reception will be held on the grass.” They will enjoy themselves so much more with the appropriate attire and shoes.

If it’s a hot summer day, you can offer a drink station. If it’s a chilly day, you can provide heaters or a fire pit.

Keep in mind that the difference in feel between being in the sun and the shade is 10 to 15 degrees. So try to keep your guests out of direct sunlight if you’re getting married in hotter weather.

If your wedding is in fall or winter, consider setting up your ceremony in a sunnier spot so you and your guests can enjoy some natural warmth in colder weather.

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5. Ask about Special Regulations

Some outdoor venues may have special regulations on the hours, liquor or sound.

For example, a venue may not permit dancing in the open and request you to move into the indoor location. So check with a venue their unique set of regulations and policies to ensure that you book a place that meets your expectations.

6. Get Creative

Some venues are very scenic and beautiful but may not have adequate facilities for the size of your wedding. On the other hand, a venue may have many facilities but its views may not be the most amazing. You can treat the setting as a blank canvas and create a beautiful ambience with the use of lighting and decorations.

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7. Have a Plan B

Prepare for your Plan B in case of rain and think through the details of execution.

For example, you may plan for open-air reception on the lawn. As a backup plan, the tables and chairs may have to be brought into a tent or an indoor venue. So discuss with your venue how long such a move may take. Also prepare an alternative sitting arrangement for the indoor dining option.

If you have a tent as the only backup, evaluate whether it is sturdy for light, moderate or heavy rains; and check whether the tent has flooring as heavy rain will soak the ground underneath.

Stay positive and embrace your venue. With some planning and creativity, you’ll have a memorable wedding that you and your guests will enjoy. Feel free to message or email me if you have any questions - Michael Schroeder, Lead Videographer and Photographer